Free Receipt Templates - Professional Receipt Maker

Professional Receipt Templates - Track Sales & Payments

PDFDaddy offers free professional receipt templates for businesses, nonprofits, landlords, and freelancers. Receipts serve as proof of payment and are essential for customer records, accounting, tax compliance, and warranty claims.

Why Professional Receipts Matter

• Legal Documentation - Proof of purchase for returns, warranties, and disputes
• Tax Compliance - Required for business expense deductions and sales tax records
• Accounting - Track sales, payments, and revenue for bookkeeping
• Customer Service - Professional receipts improve customer experience
• Fraud Prevention - Numbered receipts prevent duplicate claims and track transactions

Essential Receipt Elements

• Word "RECEIPT" at Top - Clear labeling
• Business Information - Name, address, contact, tax ID if applicable
• Receipt Number - Unique sequential number for tracking
• Date & Time - When transaction occurred
• Customer Information - Name and contact (optional for some retail)
• Items/Services - Description, quantity, unit price
• Subtotal - Amount before taxes
• Taxes - Sales tax, VAT, GST with tax ID number
• Total Amount - Final amount paid
• Payment Method - Cash, credit card, check, digital payment
• Return/Refund Policy - Terms for returns

Receipt vs Invoice

Invoice - Request for payment (sent before payment). "Please pay $500 by March 15"

Receipt - Proof of payment (issued after payment). "Received $500 on March 10"

Some businesses use combination documents labeled "Invoice/Receipt" that serve both purposes.